06/09/2025
Hey Austinites, Call-Light.com is hiring!
Client Services & Administrative Assistant
Austin, TX | Part-time | Concierge Private Duty Nursing Company
About Us
We are a concierge private duty nursing company serving families and individuals in Austin with personalized, high-quality care. Our focus is on providing exceptional nursing services with discretion, compassion, and reliability. We are seeking a Client Services & Administrative Assistant to support our growing practice by managing day-to-day operations, client communications, and nurse scheduling.
Key Responsibilities
Serve as the first point of contact for client inquiries (phone/email).
Manage nurse scheduling: coordinate shifts, handle cancellations, and ensure coverage.
Assist with onboarding of new clients and new nursing staff.
Maintain confidential records, contracts, and compliance documentation.
Provide administrative support: calendar management, data entry, invoicing support.
Support basic marketing tasks: social media updates, referral follow-ups, light CRM upkeep.
Handle ad-hoc personal assistant tasks related to the business (errands, office organization, vendor coordination).
Qualifications
Prior experience as a personal assistant, administrative assistant, scheduler, or client services coordinator.
Strong organizational and multitasking skills; calm under pressure.
Excellent written and verbal communication.
Professional discretion and commitment to confidentiality (HIPAA awareness a plus).
Tech-savvy: comfortable with Google Workspace, scheduling tools, and task/project management apps.
Flexible, dependable, and able to adapt to changing priorities.
Experience in healthcare, staffing, or concierge/luxury services strongly preferred.
Schedule & Compensation
Location: Primarily remote with occasional in-person tasks in Austin (preferably close to Dripping Springs).
Hours: 15-20 hours/week to start, with potential to grow to full-time.
Schedule: Monday through Friday 8am-12pm to start.
Compensation: $20–28/hour, depending on experience.
Opportunity for long-term growth as the business expands.
How to Apply
Please send your resume and a brief cover letter explaining your interest in working with a concierge healthcare service to info@call-light.com. Highlight relevant experience in client-facing support, scheduling, or healthcare administration.
Job Type: Part-time
Expected hours: 15 – 20 per week
www.call-light.com
Your trusted source for private duty nursing. Short Term Visits 24/7 Care Exceptional Nurses. Personalized Care. In the Comfort of Home. Nurses can book private duty nursing jobs through Call-Light. Find a Job Families can hire a private nurse for white glove care wherever they call home. Hire a Nur...