14/12/2025
Position available: Personal Assistant to the Director
Full Time/ Monday - Friday/ $32 - $36 an hour / Bundy
United Support Servies is seeking a highly organised and proactive Personal Assistant to support the Director to assit in managing daily administrative tasks and ensuring smooth operations.
This role is essential for managing the Director's schedule and logistics, ensuring they can maintain focus on core business strategy and the effective delivery of NDIS services.
This role requires a professional with excellent communication skills, strong organisational abilities, and proficiency in relevant office software.
The successful candidate will play a vital role in facilitating the Director’s schedule, handling correspondence, and maintaining efficient office procedures.
This role requires high discretion and efficiency, combining essential administrative support with personal logistical tasks.
Key responsibilities
✨Manage and coordinate the Director’s personal calendar, appointments, and meetings.
✨Draft correspondence, emails, and memos on behalf of the Director.
✨Prepare and organise documents, reports, and presentations using Microsoft Office Suite.
✨Handle incoming calls with professional phone etiquette and direct enquiries appropriately.
✨Perform data entry tasks accurately using relevant software such as QuickBooks and other organisational tools.
✨Assist with travel arrangements, including booking accommodations and transportation.
✨Maintain organised filing systems both digitally and physically.
✨Liaise with internal teams and external contacts to facilitate communication and scheduling.
✨Support with administrative projects as required to ensure operational efficiency.
✨Errands & Personal Assistance (The "Go-For" Role)
✨Complete general errands ("Go-for") and coffee runs.
✨Execute procurement tasks, including car parts/services, purchases, and groceries.
✨Manage car pick up/drop offs for maintenance and dry cleaning.
✨Provide occasional personal assistance, such as dog walking and babysitting.
✨Client & Event Support
✨Provide transport for clients (Client pick up/drop off) as directed.
✨Assist with event setup.
✨Represent United Support Services Australia Pty Ltd with professionalism and integrity at all times.
✨NDIS Worker Screening Clearance (Yellow Card) - Essential or willing to obtain
✨Working with Children Check (Blue Card) - Essential
✨Current Australian Driver Licence & Reliable Vehicle - Essential
✨National Police Check (or equivalent) - Essential or willing to Obtain
✨Proven administrative experience or previous office experience - Essential
✨Proficiency in MS Office Suite (Word, Excel, PowerPoint) - Essential
✨Typing speed of at least 60 words per minute - Essential
✨Certificate III in Business Administration - Desirable
✨Previous clerical experience - Desirable
COMPETENCY
This position offers an engaging environment where organisational talent and professionalism are valued.
The ideal candidate will be adaptable, discreet, and eager to support leadership through efficient administrative assistance.
Please email your cover letter and resume to unitedservicesqld@outlook.com or phone
(07)4151 7368
We look forward to hearing from you soon
