21/10/2025
We are hiring!
Part-Time Administration Assistant
Silver Porcupine Occupational Therapy Services - Rutherford, NSW
Part-Time (Negotiable Hours) – 12-Month Maternity Leave Cover
Potential for Extension or Permanency
Are you an organised, friendly, and proactive administrator who enjoys keeping things running smoothly behind the scenes? Silver Porcupine Occupational Therapy Services is seeking a part-time Administration Assistant to join our supportive and passionate team based in Rutherford.
We’re looking for someone who values attention to detail, enjoys variety in their day, and thrives in a warm and collaborative workplace that makes a difference to children and families.
About the Role
This role is ideal for someone who enjoys working school hours, Monday to Friday (alternative hours can be discussed).
Key responsibilities include:
• Bank Reconciliations – Maintaining a balanced bank account for income and expenses
• Payroll – Processing fortnightly pays, entering onboarding staff.
• Invoicing – Preparing client invoices and following up on outstanding accounts
• Service Agreements & Quoting – Estimating costs for clients and preparing Service Agreements
• Scheduling Assistance – Supporting our OTs and Allied Health Assistants with scheduling
• Reception Duties – Greeting clients, answering phones, and maintaining the clinic space
• Business Improvement – Identifying opportunities to streamline systems and processes
• Client Management – Maintaining accurate and up-to-date client files
• General Administrative Support – Including document collation and assistance with school submissions
• Accounting Tasks – Lodging BAS, Superannuation, STPs, and supporting End-of-Year Tax Lodgements
About You
You’ll bring strong organisation and communication skills, along with the ability to juggle a range of administrative tasks efficiently.
Essential Skills & Experience:
• Payroll and bookkeeping experience
• Experience with Xero (or willingness to learn)
• High attention to detail and accuracy
• Strong problem-solving and initiative
• Friendly and professional communication style
Desirable:
• Experience with Echidna Client Management System (training provided)
• Experience working in a health or therapy setting
Why Join Us?
At Silver Porcupine Occupational Therapy Services, we pride ourselves on creating a positive, supportive workplace that values flexibility, teamwork, and professional growth. You’ll be part of a close-knit team passionate about helping children and families achieve their goals.
How to Apply
If this sounds like the perfect opportunity for you, we’d love to hear from you!
Please send your resume and a short cover letter to admin@spots4all.com.au.
Applications close 04/11/2025, but we encourage early applications as we may interview prior to this date.
