10/03/2024
"Exciting opportunity alert! 🚀 We are on the lookout for a talented System Operator cm Coordinator to join our dynamic team. If you're passionate about coordinating system activities and ensuring smooth operations, this could be your next career move. Get ready to showcase your skills and be part of a thriving work environment. Apply now and let your expertise propel us to new heights! "
Job Title: System Operator Cum Coordinator
Join our team as a System Operator Cum Coordinator and take charge of our end-to-end procurement process. Your main mission is to efficiently manage quoting, purchasing, invoicing, and delivery ordering, ensuring timely and cost-effective acquisition of goods and services.
Responsibilities and Duties:
Quoting:
Communication: Engage with potential vendors to secure accurate and competitive quotes for goods and services.
Cost Analysis: Analyze and compare quotes for the most cost-effective options, considering quality, reliability, and other relevant factors.
Negotiation: Skillfully negotiate with vendors to secure favorable terms and conditions.
Purchasing:
Needs Assessment: Collaborate with various departments to understand procurement needs and requirements.
Vendor Selection: Identify and evaluate suitable vendors based on criteria such as cost, quality, reliability, and delivery timelines.
Purchase Order Management: Generate and manage purchase orders in alignment with budgetary constraints and organizational policies.
Contract Management: Oversee contract negotiations and ensure compliance with contractual agreements.
Invoicing:
Invoice Verification: Verify that received goods and services match corresponding invoices before processing.
Accuracy and Timeliness: Ensure accurate and timely processing of invoices, adhering to financial policies and procedures.
Record Keeping: Maintain organized records of all financial transactions related to invoicing and purchases.
Delivery Ordering:
Logistics Coordination: Collaborate with logistics and supply chain teams to ensure timely and efficient delivery of goods.
Delivery Tracking: Monitor and track deliveries to ensure alignment with expected timelines.
Issue Resolution: Address delivery issues promptly and collaborate with relevant parties for solutions.
Budget Management:
Budget Planning: Work with relevant departments to establish and manage budgets for procurement activities.
Cost Control: Monitor expenditures, negotiate pricing with vendors, and implement cost-saving measures.
Relationship Management:
Communication: Maintain effective communication with vendors to build positive relationships and address any issues promptly.
Performance Evaluation: Regularly evaluate vendor performance and provide constructive feedback.
Compliance and Documentation:
Policy Adherence: Ensure all procurement activities adhere to company policies, legal requirements, and industry standards.
Regulatory Compliance: Stay informed about relevant regulations and ensure procurement practices comply with legal requirements.
Efficiency and Process Improvement:
Streamlining Processes: Identify opportunities to streamline and improve the efficiency of quoting, purchasing, invoicing, and delivery ordering processes.
Technology Adoption: Explore and implement technological solutions to enhance accuracy, automation, and overall process efficiency.
Continuous Improvement:
Feedback Mechanisms: Establish feedback mechanisms to gather input from end-users, stakeholders, and vendors, using this information to continually enhance processes.
Ready to take on this challenging and rewarding role? Apply now and be a key player in driving our procurement excellence!
