17/07/2025
Board nominations are open for the AGM 3rd August 2025.
All positions are open for nominations however at this stage we have no nominations for Director of Finance and Secretary.
If you nominate someone please ensure they have agreed and all nominations must be made by two members or the current board of directors.
The Finance role is essential to the running of the club and we need someone asap so we can ensure a comprehensive handover.
We also have a paid Administration position available, details below:
Part Time Administrator Role
10-15 hours per week averaged throughout year (Up to 20 hours per week season start and likely a maximum of 10 hours per week during off-season).
Tasks and Responsibilities:
Maintaining membership databases i.e CRM and Friendly. Loading all subscription applications at the start of the season, invoicing, then maintaining the database.
Providing regular subscription reports and following through with unpaid subs.
Loading and paying bills in Xero, ensuring income and expenditure is coded correctly with documentation for accurate reporting purposes. Regularly reconciling Xero.
Loading coaching hours into Xero payroll and processing payroll for payment fortnightly. Sending a payroll report through to the director of Finance on a Monday to arrange payment in TSB on a Tuesday, fortnightly.
Sending an accounts payable summary through to the director of Finance to arrange payments in TSB normally monthly for 20th payment or as and when a Board member requests a payment to be made.
Completing GST 6 monthly and PAYE monthly
Keeping accurate records of coaching hours for SLSNZ funding and reporting. (Creating a detailed spreadsheet with accurate recording of the type of coaching and hours completed each week, relating directly to the funding provided).
Keep accurate records of all income and expenditure for funding
application processes
Supporting with processing/ record keeping for funding applications
Checking Westshore post mail
Managing club bookings and calendar as requested by the Westshore Secretary
Supporting Board Members administration as and when required
Please send expression of interest for the paid Admin Role and all Nominations to secretarywestshore@gmail.com