15/11/2025
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DENR Caraga
๐คFinance and Administrative Officer (FAO) to be assigned at the Conservation and Development Division of the Regional Office in Brgy. Ambago, Butuan City.
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The Finance and Administrative Officer is tasked to assist the Corridor Project Management Unit. Under the guidance of the Operations Officer and the supervision of the Corridor Project Manager (CPM), the Finance/Admin Officer (corridor level) will be responsible for the preparation of financial plans and reports and providing general support to the PMU, including the following:
๐Assist in the preparation of project work plans and reports;
๐ Support the preparation for project events, including workshops, meetings (monthly, quarterly, and annual), trainings, etc., preparation of background materials as relevant, as well as logistical arrangements for the conduct of meetings and workshops;
๐ Prepare quarterly advance requests to get Pilot BR advance funds from UNDP in the format applicable.
๐ Assist the CPM, Operations Officer, and NPM in project budget monitoring and project budget revision at the corridor level;
๐ Maintain Pilot BR petty cash transactions, including writing of receipts, preparation of payment request form, receipt and disbursement of cash, and clearance of advances in accordance with the project document and the NEX procedures.
๐ Prepare checks and withdraw money from the bank;
๐ Keeping track of all the inโout documents and processing data within the project; be responsible for filing documents and maintaining office equipment in accordance with the project document and the NEX procedures;
๐ Ensure all project documentation (progress reports, consulting and other technical reports, minutes of meetings, etc.) is properly maintained in hard and electronic copies in an efficient and readily accessible filing system;
๐ Arrange procurement of office equipment, stationery, and support facilities as required;
๐ Prepare Pilot BR project financial reports for submission to PM and NPD for clearance and furnish to UNDP as required;
๐ Enter financial transactions into the computerized accounting system;
๐ Check and ensure that all expenditures of the project at the corridor level are in accordance with government and NEX procedures, including ensuring receipts are obtained for all payments;
๐ Ensure that all transactions are booked to the correct budget lines;
๐ Follow up bank transfers, including preparing the bank transfer requests, submitting them to the bank, and keeping track of the transfers;
๐ Maintain internal controls to satisfy audit requirements;
๐ Prepare monthly bank reconciliation statement, including computation of interests gained to be included in reports;
๐ Maintain the inventory file to support purchases of all equipment/assets at the corridor level;
๐ Undertake other relevant matters assigned by the CPM, RPD, NPM, and/or NPD.
