09/11/2020
We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities:
-Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
-Schedule meetings and appointments
-Organize the office layout and order stationery and equipment
-Maintain the office condition and arrange necessary repairs
-Organize office operations and procedures
-Ensure that all items are invoiced and paid on time
-Manage contract and price negotiations with office vendors, service providers and office lease
-Provide general support to visitors
-Assist in the on-boarding process for new hires
-Address employees queries regarding office management issues (e.g. stationery, -Hardware and travel arrangements)
-Respond to emails
-Answer phone calls
-Maintain employee files
Skills:
-Proven experience as an Office manager, Front office manager or Administrative assistant, at least 5 years
-Knowledge of office administrator responsibilities, systems and procedures
-Proficiency in MS Office (MS Excel and MS Outlook, in particular)
-Hands on experience with office machines (e.g. fax machines and printers)
-Excellent time management skills and ability to multi-task and prioritize work
-Attention to detail and problem solving skills
-Excellent written and verbal communication skills
-Strong organizational and planning skills in a fast-paced environment
-A creative mind with an ability to suggest improvements
High School degree; and under graduate degree, a degree in Business Administration would be a plus.
