PracticeVital

PracticeVital PracticeVital is an automated dashboard for group therapy practices to effortlessly track their metrics.

Most group practices obsess over new intakes.But the research tells a different story.Small improvements in client reten...
02/11/2026

Most group practices obsess over new intakes.

But the research tells a different story.

Small improvements in client retention often outperform aggressive growth strategies in long-term profitability.

When clients leave early, it’s not just a missed session.

It’s lost revenue.
Lost momentum.
Lost team morale.
Lost impact.

Retention isn’t just clinical.
It’s operational.
It’s financial.
It’s cultural.

And when you start measuring it intentionally, you unlock smarter coaching conversations and more sustainable growth.

We broke down the research (and what it means for practice owners) in our newest post.

🔗 Read it at practicevital.com/blog/retention-research













02/03/2026

Coaching with data doesn’t have to feel cold — or corrective. In our recent conversation with Clinical Director Lisa Besler, we talk about how to use data as a supportive tool: one that creates clarity, builds trust, and opens healthier conversations with clinicians.

When data is framed as shared insight (not judgment), it becomes a coaching ally.

🎥 Watch the full conversation with here:
https://www.practicevital.com/webinars

How do strong practice clinical directors actually use data to lead their teams week to week?Join us for our upcoming Pr...
01/27/2026

How do strong practice clinical directors actually use data to lead their teams week to week?

Join us for our upcoming PracticeVital Monthly Meet-Up, featuring a live peer spotlight and group discussion on leadership, accountability, and team alignment. Lisa Besler, Clinical Director of DBT of South Jersey, will be sharing her experience using PracticeVital at her practice, with practical takeaways you can try immediately.

Calling all clinical directors, this one is for you.

Friday, January 30th, 12-1pm CT

Register in advance: Link in bio.







01/22/2026

We recently joined Nicole McCance () on The Business Savvy Therapist Podcast, where she shares easy-to-implement business and marketing strategies so therapists can help more people, make more money, and have more freedom.

In this episode, Nicole and Tory dive into The Dashboard you Need to Track your Metrics.

3 Key Takeaways:
✅ Why guessing is costing you clarity.
✅ Why utilization + retention matter more than revenue alone.
✅ The right data actually reduces stress.

This episode will help you understand which metrics actually matter and how to track them so you can grow with clarity, confidence, and less stress.

Link to listen can be found in our bio.

We recently joined Nicole McCance (.mccancemethod ) on The Business Savvy Therapist Podcast, where she shares easy-to-im...
01/22/2026

We recently joined Nicole McCance (.mccancemethod ) on The Business Savvy Therapist Podcast, where she shares easy-to-implement business and marketing strategies so therapists can help more people, make more money, and have more freedom.
In this episode, Nicole and Tory dive into The Dashboard You Need to Track your Metrics.

3 Key Takeaways:
✅ Why guessing is costing you clarity.
✅ Why utilization + retention matter more than revenue alone.
✅ The right data actually reduces stress.

This episode will help you understand which metrics actually matter and how to track them so you can grow with clarity, confidence, and less stress.

Link to listen can be found in our bio.

Cancellations don’t just create gaps in the schedule — they compound into lost revenue, clinician inconsistency, and tea...
01/19/2026

Cancellations don’t just create gaps in the schedule — they compound into lost revenue, clinician inconsistency, and team burnout over time.

In our latest blog, we break down:
• The true cost of cancellations
• Why they’re often misdiagnosed as a “marketing problem”
• The strategies that actually help practices reduce them

👉 Read more: link in bio

Join us this Thursday for a live discussion to kick off the new year with purpose and clarity hosted by Liane Wood, CEO ...
01/06/2026

Join us this Thursday for a live discussion to kick off the new year with purpose and clarity hosted by Liane Wood, CEO of Build Your Private Practice. During this strategic session, you’ll be guided through a step-by-step process to:
* Reflect on your biggest wins and lessons from the past year
* Clarify your three-year vision and one-year goals
* Identify your top 5 to 10 strategic priorities that will move you forward in 2026
* Break those goals down into quarterly, monthly, and weekly actions
 
This webinar is designed to help you move from overwhelm to focus, with a concrete plan you can return to throughout the year. The session will be recorded for those who are unable to join live.

Register in advance: https://www.practicevital.com/resources

12/23/2025

As the year winds down, we just want to say thank you.
Thank you for the work you do, the care you provide, and the trust you place in PracticeVital.

We’re grateful for our community of thoughtful, mission-driven practice owners and leaders. Wishing you a restful close to the year and a strong start to what’s next. 🌟

Therapy practice growth shouldn’t be guesswork — it should be intentional.In our latest blog, we walk through a simple, ...
12/15/2025

Therapy practice growth shouldn’t be guesswork — it should be intentional.

In our latest blog, we walk through a simple, metrics-based framework for wrapping up your year with clarity and setting goals that actually move your practice forward. From reviewing utilization and retention to identifying your biggest opportunities for improvement, this guide helps you turn data into action.

If you’re ready to lead with confidence (not chaos) this is your roadmap. 🚀

👉 Read the full post:
practicevital.com/blog/smarter-goal-setting

End-of-year reviews don’t have to feel uncomfortable or overwhelming. When you ground the conversation in clear data and...
12/04/2025

End-of-year reviews don’t have to feel uncomfortable or overwhelming. When you ground the conversation in clear data and lead with empathy, you give clinicians exactly what they need: transparency, direction, and support.

If you want these conversations to feel smoother, fairer, and easier to prepare for, PracticeVital gives clinicians and leaders the visibility they need all year long.

Join the PracticeVital team for a special end-of-year edition of our Monthly Meet Up! Our conversation will be centered ...
11/20/2025

Join the PracticeVital team for a special end-of-year edition of our Monthly Meet Up! Our conversation will be centered around using your data to guide end of year performance reviews and set meaningful goals for the new year. We’ll share practical ways to evaluate progress, celebrate wins, and turn insights into actionable plans for 2026.

When: Friday, 11/21, 11am CT
Register in advance: www.practicevital.com/resources

Most practice owners think growth starts with new intakes.
But often, the real growth lever is the one hiding in plain s...
11/11/2025

Most practice owners think growth starts with new intakes.

But often, the real growth lever is the one hiding in plain sight: retention.

Every client who drops out early isn’t just a lost session — it’s a silent leak in your profitability, clinician morale, and reputation.

Retention isn’t just a metric; it’s an ROI engine.
When you make it visible, you can start turning “leaks” into learnings — and consistent revenue into meaningful client progress.

Read the full blog post: The Silent ROI of Retention: Why Every Dropout Costs More Than You Think

👉 [link in bio]

https://www.practicevital.com/blog/roi-of-retention

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