The Billing Department, Inc.

02/13/2026

Meet our team: I’m [Name], and I handle behavioral health claims at The Billing Department. I bring [X] years of experience in BH billing, focusing on faster payments, accurate coding, and compassionate patient communication. Outside work, I’m a weekend hiker who loves bringing that calm, steady focus to every claim. Trust us to support your practice with expertise and care. Learn more: https://wix.to/FJaKD2f

02/12/2026

Therapists — want billing that protects your clinical time and boosts revenue? We’ve got practical, low-disruption tips you can use right away: choose accurate CPT codes, bundle sessions where appropriate, and simplify patient statements for faster payments. At The Billing Department, we train mental health providers on discipline-specific workflows so billing supports care, not distracts from it. Learn more and get support: https://wix.to/ml6BhMP

Ready to streamline your billing? Comment a challenge you’re facing and we’ll help.

02/11/2026

Denied claims costing time and revenue? We’ve got your back. Here are common denial reasons and exactly how we prevent them as your virtual back office: 1) Invalid patient information — we verify demographics and insurance before submission. 2) Incorrect CPT/ICD coding — our certified coders review and correct codes prior to billing. 3) Missing or unsigned documentation — we flag chart gaps and follow up so claims are supported. 4) Eligibility or preauthorization issues — we confirm benefits and obtain authorizations when required. 5) Timely filing errors — we monitor deadlines and submit claims promptly. 6) Coordination of benefits mistakes — we identify primary payers and submit in proper order. Outsourcing to us reduces denials, speeds payment, and gives you more time with patients. Ready to lower denials and improve cash flow? Learn more: https://wix.to/wrietn1 😊

02/10/2026

We see it every day: lower reimbursements, higher deductibles, and more claim denials squeezing independent practices. I wrote a short guide to explain what’s happening—and practical steps you can take right now to protect your revenue and cash flow. Learn how to tighten your billing process, reduce denials, communicate patient responsibility clearly, and negotiate smarter with payers. With over 25 years helping small practices, we’re here to be your virtual back office and support you through these changes. Read the full post and get actionable tips to start improving collections today. Let’s tackle this together—one simple change at a time. Visit the article to learn more: https://wix.to/lPaOxoo

How we help: transparent billing, expert consulting, and staff training to get you paid faster.

It’s no secret that healthcare providers are facing a tough financial landscape. If you’re running an independent practice or a mental health clinic, you’ve probably noticed the squeeze on your revenue. Payments from insurance companies are shrinking, patients are shouldering more costs, and d...

02/10/2026

Managing medical records doesn’t have to be a headache — I’ve put together a clear, practical guide to help independent practices stay compliant and protect patients. Learn how long to keep different types of records (yes, adult vs. minor matters), why 7 years is commonly used, and simple best practices for secure storage, staff training, and disposal.

If you run a solo or small practice, these tips will save time, reduce risk, and keep your revenue cycle running smoothly. Want help turning this into a retention schedule or staff training plan? We’ve been the virtual back office for providers for 25+ years — I’d be happy to help.

Read the full guide and next steps here: https://wix.to/XULNyG4

When it comes to managing your healthcare practice, one of the most important yet often overlooked tasks is handling medical records properly. Keeping patient records safe, organized, and accessible is not just about compliance - it’s about protecting your patients and your practice. But how long ...

01/30/2026

From front desk to payment — we’ve got your revenue cycle covered. ✅ Intake accuracy: fewer claim denials. ✅ Coding review: higher first‑pass acceptance. ✅ Timely filing: reduced days in A/R. ✅ Proactive follow‑up: steady cash flow. We handle hands‑on processing and train your team so you can focus on patients. Learn how we support independent providers and mental health practices: https://wix.to/4ZAtP93

01/29/2026

We help therapists stop denials fast and get paid sooner. After decades helping solo and small-group practices, we’ve identified the top 3 denial reasons and built proven fixes: clear documentation templates, payer-specific claim edits, and staff coaching on timely authorization and coding. Our team partners with your staff to implement tailored workflows, reduce repeat denials, and speed reimbursements — with transparency every step of the way. Ready to lower your denial rate? Learn more: https://wix.to/TpDycj2

01/28/2026

We’ve spent 25 years refining a virtual back office so your practice can focus on patients, not paperwork. Our team—credentialing specialists, claims analysts and dedicated follow-up coordinators—unifies claim submission and follow-up in one workflow. That single change cuts claim cycle time, speeds payments, and eases staff burnout. Ready to see how it works for your clinic? Learn more: https://wix.to/s8rHmoh

01/27/2026

As your billing partner, we promise clear, simple support so you can focus on care. You’ll get transparent reporting, expert denial management, and staff training backed by 25+ years of experience. That means faster reimbursements, clearer financial forecasting, and less in-house workload. Ready to streamline your billing and reclaim time for patients? Visit https://wix.to/Q8Kppa3 📊🤝

01/26/2026

If you're an independent healthcare provider or mental health practice, embracing digital medical billing can transform your revenue cycle. From reducing errors by 30% to speeding up payments and freeing your time to focus on patients, the shift to digital is not just paperless—it's smarter. With over 25 years of caring experience, The Billing Department is your trusted virtual back office partner, simplifying billing and boosting cash flow. Ready to make billing one less thing to worry about? Let’s talk about how we can support your practice's growth and efficiency! 💡💼

If you’ve been in healthcare for a while, you’ve probably noticed a big change in how billing is handled. The shift to digital medical billing is transforming the way independent healthcare providers and mental health practices manage their finances. It’s not just about going paperless; it’s...

01/26/2026

I’ve written a short guide to the key software features that actually make medical billing easier — and help you get paid faster. If you run an independent practice or mental health clinic, these are the essentials I recommend: clean patient records, automated claim submission, easy payment posting, denial follow-up tools, strong reporting, and EHR integration.

Choosing the right features reduces errors, speeds cash flow, and lets your team focus on patients — not paperwork. With over 25 years helping practices like yours, we know what works and how to make implementation simple. Read the full post to see what to look for and next steps for improving your billing workflow.

Tell me: which billing challenge eats your time most? Let’s solve it together. 👇

When it comes to managing the financial side of healthcare, having the right tools can make all the difference. Medical billing can be complex, time-consuming, and prone to errors if not handled properly. That’s why choosing the right medical billing software is crucial. It’s not just about proc...

01/26/2026

We help therapists get paid without harming the therapeutic relationship. Our specialist billing handles session coding, accurate superbills, and gentle client statements so claims are cleaner and conversations stay compassionate. Visit https://wix.to/Km7SLSi to learn how we improve collections and cash flow while protecting your client trust. Ready to simplify billing? Send us a message or comment below.