Northern Oaks Senior Living, 4445 2nd Avenue S Suite 3, Fargo, ND (2026)

01/05/2023

Job Title: Staff Accountant
FLSA Classification: Hourly, Non-Exempt
Supervised By: Controller
Schedule: Schedule will be determined by supervisor and based on business need.

Overview:
The Staff Accountant is responsible for assisting the Controller in maintaining accurate and timely financial reporting; ensuring acceptable levels of internal control; ensuring compliance with all federal, state, and local regulations and Northern Oaks Standard Operating Procedures; and safeguarding company assets. For this role, the emphasis is placed on the management of Accounts Receivable, Accounts Payable, Payroll, Resident Account Audits, Medicaid Reimbursement claim processing, and collections.

Minimum Qualifications:
• Education and/or Experience: Minimum of (or working towards) Associate degree in Accounting (B.A. or B.S.) and/or 2+ years of relevant accounting experience.
• Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram.
• Computer Skills: To perform this job successfully, an individual should have knowledge of accounting software, preferably QuickBooks.
• Proficient with Microsoft Office and Excel.
• Proficient use of a 10-key calculator.
• Able to work in a fast-paced environment and maintain attention to detail.

Essential Job Duties:
• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous, and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in a professional, attentive, friendly, courteous, and service-oriented manner.
• Must be effective in handling problems, including anticipating, preventing, identifying, and solving problems as necessary.
• Must be able to maintain confidentiality of information
• Knowledge of accounting regulations and procedures, including the Generally Accepted Accounting Principles (GAAP).
• Data entry, oversight, and reporting for direct clients’ accounts payable and accounts receivable.
Responsibilities:
• Completes monthly processing including scanning rent checks, billing of late fees, collection fees, and month end resident ledger posting.
• Processes security deposit and reviews move outs to ensure processed correctly.
• Scans vendor invoices and processes payments on a weekly basis.
• Reconcile vendor statements.
• Maintains and confirms accuracy of tenant ledgers.
• Maintains bank account activity files and review of daily activity.
• Reconciles credit card settlement activity to bank deposits.
• Utilizes reports from various systems to reconcile activity.
• Finds and uses accounting information to resolve accounting problems and discrepancies.
• Acts as backup for processing payroll on a weekly basis.
• Monthly reconciliation of all other bank accounts: payroll, spending, health insurance, and med staff bank accounts.
• Compile and analyze financial information in preparation for account entries including general ledger accounts and business transaction documentation.
• Ensure timely vendor and bank payments.
• Audit financial transactions and documents.
• Accurately input all financial and reporting information into QuickBooks, spreadsheets, and alternative data sources to ensure an accurate financial history and current state.
• Create and submit Medicaid financial reporting accurately and timely to ensure the best financial outcome for the facility. Receive, validate, and deposit all revenue payments.
• Update documentation and provide supportive materials regarding service and room & board charges.
• Create communication and educational materials to review financial information with residents and designated representatives.
• Effectively communicate and drive decision-making with residents, designated representatives, financial councilors, long-term care insurance, local leadership, and councilors to ensure there is a clear understanding and agreeable direction that is consistent and in alignment with the facility’s financial objects on billing and collection practices.
• Address financial collections and payments in a professional and effective manner.

Physical Job Requirements:
• Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

01/03/2023

Our Assisted Living Facility is currently looking for a Full-time DON to join our team.

If you are interested in a career with an amazing Assisted Living facility in Thief River Falls, MN, please contact us at (701) 936-9680!

01/03/2023

Purpose: Enrichment Companions are an essential part of the team. This is a multifunctional role requiring compassion and respect for all residents and colleagues. Float Enrichment Companions purpose is to travel to multi locations to be the primary subject matter expert, train, develop current staff and enhance the quality of life for the people that live or work here.

Overview of Responsibilities:
Estimation of core responsibilities:
Activities – 40%
While providing a safe environment:
• Engage residents in social activities including, but not limited to light exercise, games, conversation, and companionship
• Assist with planning, preparation, and conducting of activities, parties, and events

Care-Related Tasks – 30%
• Answer resident call lights and determine how to best help them
• Provide physical support for residents with daily cares and personal hygiene. Including, but not limited to bathing, dressing, grooming, toileting, and mobility.
• Report and record any developments in resident’s physical condition, behavior, or appearance

Medication – 15%
• Administer daily medications, either prescription or non-prescription, to residents
• Follow written administration instructions
• Perform accurate and timely documentation of medication administration
• Monitoring and recording any developments in resident’s physical condition, behavior, or appearance. Reporting to appropriate parties when necessary.

Environmental – 15%
• Listening to resident’s needs, ensuring that their environment is clean and safe.
• Housekeeping duties including, but not limited to resident room cleaning, facility cleaning and laundry
• Within in the Kitchen:
o Assist with planning, preparation, and serving of meals
o Prepare dining room for meals
o Cleaning of kitchen and dining room after meals
o Wash and return dishes to their appropriate place within the kitchen

General Requirements
1. Must provide a culture of safety, always placing resident needs first
2. Immediately report any significant resident changes to appropriate administrator
3. Must show good judgment and conduct oneself in a professional manner
4. Must be able to meet the physical demands of the position and comply with all safety, exercise, medical, dietary, and company directives.
a. Employee must be able to lift, push, and pull at least 50 lbs. without risk of injury.
5. Because the facility is open 24 hours a day, 365 days a year, staff are required to work shifts scheduled to include every other weekend and a minimum of half of the holidays recognized by the facility (per the employee handbook)
6. Must be flexible and adaptable to change to meet the needs of the residents in the facility
7. Must be able to read write and speak English at an adult level.
8. Must pass mandatory background checks
9. Must complete all initial and annual training requirements
10. Must follow the facilities policies and procedures.
11. Must be well-organized and possess planning skills to complete assigned tasks during shift
12. Must be clean and adhere to the facilities dress code and to***co policies
13. Must possess the ability to follow orders and perform delegated duties
14. Must comply with infection control policies and standards
15. Must attend staff meetings based on facility requirements

01/03/2023

Our sites in Thief River Falls, MN and Mandan, ND are currently looking for a Full-time DON to join our team.

If you are interested in a career as a Director of Nursing in either of these two locations, please contact us at (701) 936-9680!

01/03/2023

Must be a high school graduate with post-secondary RN degree. Two (2) years of leadership experience required. An active, unencumbered Minnesota Nursing License is required. Preferred experience in Assisted Living, Memory Care, or Long-Term Care Facility.

Required Skills:

Must possess good leadership and management skills.

Must have strong computer skills.

Must have excellent oral and written communication skills.

Must be self-motivated, organized, efficient, and be able to respond to the Facility’s resident and /or Company needs in a positive and timely manner.

Must be knowledgeable in Federal, State, and general health care related regulations.

Must maintain high standards of personal conduct and confidentiality practices at all times.

Must be able to effectively monitor and intervene in any situation.

Must be knowledgeable in all areas of good customer service.

Responsibilities:

Must dress professionally, follow dress code, and maintain hospital standards of personal hygiene.

Conducts oneself in a professional matter.

Must be available a minimum of 40 hrs per week with the understanding that more hours may be necessary to complete deadlines or during periods of “extenuating” circumstances.

Be available as “on call” when not on the premises.

Maintain complete confidentiality at all times in all business and personal dealings with residents, family, staff, and general public.

Is responsible for holding staff meeting that foster team engagement, respectful participation, and a solution-oriented approach.

Ongoing willingness to take on new duties and embraces change.

Is the primary contact for all information regarding residency at the Facility.

Will promote the Facility to the general public through speaking engagements, health fair participation, and general information available to public.

The primary person to give tours of the Facility to potential residents and/or families.

Will schedule and conduct assessment appointments with potential residents prior to moving into the Facility.

Serves as a contact person for potential residents or families of when considering residency at the Facility.

Will make sure all paperwork is filled out correctly by family and/or potential resident prior to moving in a timely manner.

Prepares and delivers all information needed when requesting additional reimbursements from county social services.

Prepares and delivers all correspondence regarding termination of services and / or residency within State regulations.

Is available to listen to, investigate, and assist residents with all suggestions and / or issues they may have.

Will give direction to assistant administrator as needed.

Will intervene and give assistance to residents, family, or staff when necessary.

Will contact the Facility Manager or Company Manager with concerns and/ or questions when critical needs arise.

Is responsible for all day-to-day nursing and care provider operations of the Facility.

Is responsible to oversee that all services and business practices are being conducted according to Federal and State regulations.

Will follow directions and instructions given by the Facility or Company Manager.

Will present ideas and suggestions to the Facility or Company Manager on all operations, financial or other.

Will plan marketing strategies and execute them after approval of the Facility Manager or Company Manager.

Is responsible for well-being and protection of every resident and all staff when using the Facility property, ie; all property of the Facility to be up to code and regulations according to State and Federal laws.

Is responsible for emergency preparedness and all procedures related to the preparedness.

Is responsible for hazardous waste disposal.

Responsible to teach, guide, and grow the team both technically and on their soft-skill set.

All other duties as assigned by the Facility Manager or Company Manager.

01/03/2023

Summary/Objective
Responsible for the operations of the Assisted Living facility. Supervises and controls all activities and staff in accordance with established company standards, policies, and procedures. Plans, organizes, directs, and coordinates team members and recourses of the Assisted Living facility in the best interests of the company to provide safe, efficient, quality, and profitable resident care. Responsible for the business performance of the Assisted Living facility, as well as maintaining high standards of service, cleanliness, consistency, health, quality, and safety. As a key leadership position, it is fast-paced, and demanding combining of strategic planning, organizational skills, dependability, professionalism, and day-to-day management activities.

Position Expectations
• Coordinates and is accountable for all operations of the Assisted Living facility.
• Ensures that self and all team members adhere to all company policies and procedures uniformly and without exception. (IE: Uniform standards and attendance).
• Must maintain high standards of personal conduct and confidentiality practices at all times.
• Must be self-motivated, organized, efficient, and be able to respond to the resident and /or Company needs in a positive and timely manner.
• Will follow directions and instructions given by the Management Company. Will present ideas and suggestions to the Management Company on all operations, financial, Business strategies or other.
• Must possess strong servant leadership and management skills.
• Must have proficient computer skills and knowledge and functional understanding of Microsoft Office products.
• Must possess excellent oral and written English communication skills. Must proficiently read English.
• Must practice and model the highest level of customer service.
• Must abide by the required dress code. Administration Dress code requires business casual attire or scrubs and must maintain hospital standards of personal hygiene.
• Must be available a minimum of 45 hours per week with the understanding that more hours may be necessary to complete the deadlines or during periods of “extenuating” circumstances. Must be available by phone while not onsite and/or make arrangements for coverage.
• Ongoing willingness to take on new duties and embraces change.

Leadership Expectations
• Helps in any area of the operation as circumstances dictate and/or implements strategy to allow for adequate coverage that prioritizes safety and quality.
• Responds to and resolves resident, resident family member, and staff complaints timely. Correct potential problems before they become larger matters. Must be able to effectively monitor and intervene in any situation.
• Maintains highest standards and consistency of quality, safety, healthcare standards, hygiene, and legality.
• Responsible for holding staff meetings that foster team engagement, respectful participation, and a solution orientated approach. Build to develop team in growing individually and as a unit.
• Is available to listen to, investigate, and assist residents with all suggestions and/or issues they may have.
• Will give direction to all direct reports to promote a productive and efficient business operation.
• Will investigate and make the final decisions in the daily operations of the business.

Operational Expectations
• Organizes and supervises all shifts, establishes efficient scheduling practices based on resident census and FTE count.
• Implements posted work schedules, while adjusting as necessary to cover team member absences or shortages and adjusted the amount of FTE count based off resident census.
• Prepares and delivers all information needed when requesting additional reimbursements from county social services.
• Prepares and delivers all correspondence in regards to termination of services and/or residency within State regulations. *Partner with Management Company.
• Is responsible for negotiating the fair pricing for the facility in all purchasing or services and products.
• Is responsible for emergency preparedness and all procedures related to the preparedness.
• Is responsible for ensuring all hazardous waste disposal is completed properly and according to Federal, State, and local regulations.
• Maintains strict and consistent adherence to company financial policies, including but not limited to: resident collections, resident trust account, payroll, wages, and all other company financials.
o Is responsible for all accounting of business transactions and is responsible for the oversight of preparing and mailing out of all deposits of monies and the reconciliation of all monies received for deposit.
o Is responsible for pricing, and / or billing, and collection of monies, for all services to residents.
o Is responsible to oversee that all billing is reimbursed and received.

Full Job Description available at interview.

01/03/2023

Minimum Qualifications: Must be a high school graduate with post-secondary degree or suitable work experience. Two (2) years of leadership experience required. A nursing degree and experience in an Assisted Living, Memory Care, or Long-term Care Facility preferred.

Required Skills:

Must have leadership/management experience.

Must be computer literate with a working knowledge of basic programs such as (word, Excel, Power Point).

Must have excellent oral and written communication skills.

Must be able to push, pull, and lift 50lbs from the ground to a shelf without risk of injury. Must be physically capable of assisting/lifting a normal sized adult from their wheelchair to their bed, or from their bed to wheelchair.

Must be self-motivated, organized, efficient, responsible, and able to handle resident/staff needs by providing high quality services in accordance with the standards set by the facility, state, and Federal Regulations.

Must maintain high standards of personal conduct and confidentiality at all times.

Must use good judgment and enforce the facility standards of quality care, cleanliness, food preparation, as well as company policies.

Must provide a safe, comfortable, and secure environment for all residents and staff.

Must maintain a positive, respectful, and sincere attitude towards residents and their families at all times.

Must dress professionally, follow dress code, and maintain hospital standards of personal hygiene.

Responsibilities

Provide supervision of non-care staff. Perform and document employee disciplinary actions for direct reports.

In the absence of the Administrator you must accept responsibility for leadership and management of the facility in accordance with all Facility, State of Minnesota and Federal regulations.

This includes motivating and directing the actions of all subordinate employees, while enforcing the facility standards of resident care.

Development, coordination, and deployment of daily resident activities.

Prepare payroll documentation for facility, payroll processing.

Develop, implement, and manage ongoing staff education for direct reports.

Staffing scheduling & management/strategy.

Prepare work schedule for all staff.

Manage staffing changes and shortages.

Management of initial orientation and training for all new and current staff in conjunction with the Nurse/CNM.

Manage staffing/hiring practices.

Schedule and conduct all needed pre and post hire requirements.

Update all appropriate spreadsheets and documents with new hire information.

Order memorials, order flowers for staff and residents when hospitalized or for other celebrations / activities that may arise. Send Thank You notes to any person that provides a donated service or product.

Co-lead and prepare content for monthly staff meetings.

Assist in the collection of monthly rent from residents and provide those funds to the Administrator as needed, in addition to completing all appropriate paperwork/documents.

Assist in the Development of materials, audits and prepare staff and residents for regulatory surveys

Oversight of petty cash and deposits

Distribution and management of accounts receivables

Support and validation of charting in conjunction with the Director of Nursing/CNM.

Oversee the scheduling of weekly hair appointments and foot clinics on a semi-monthly basis.

Oversee the Coordination of physician and other medical appointments with the residents and their families as required.

Perform all other responsibilities as assigned by the Administrator and Manager.

01/03/2023

Job Title: Human Resources Generalist
FLSA Classification: Salaried, Exempt

Position Summary
The Human Resources Generalist (HRG) is a full-time employment opportunity primarily located in our Fargo, ND office. This individual must demonstrate independent judgment, professionalism and the ability prioritize and organize a diversified workload. Should be able to work in a team atmosphere with other administrative staff members both on-site and remotely across all company locations. The HRG will provide support for all HR related activities as well as flex as office manager support.

Minimum Qualifications:
An Associates Degree/HR Certification or higher Required and three (3) years of human resource experience. Experience in healthcare, senior living or start-up company experience preferred. Bachelor's degree in Human Resources, Business Administration, or related field preferred.

Essential Job Duties:
• Develops and sustains a level of professionalism and conduct that is in alignment with our company values and culture.
• Knowledge of current employment laws and regulations across multiple states.
• Must be able to handle confidential information.
• Must have excellent verbal and written communication skills.
• Exceptional interpersonal skills; friendly and professional demeanor.
• Must be comfortable with and proficient with multi-tasking and working independently as well as a team member.
• Must have excellent organizational skills, extreme attention to detail, and a desire to work in a busy department for a company that is in a growth phase.
• Must be highly proficient in all Microsoft Office, Word, PowerPoint and Excel skills with an ability to become familiar with HR specific programs and software.

Responsibilities:
• Conducts full-cycle recruiting; collaborates with departmental and site administrators to understand the skills and competencies required for openings.
• Conducts employee onboarding and new hire orientation.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and certifications.
• Handles employment-related inquiries that may be complex and/or sensitive in nature.
• Provides guidance and support in employee disciplinary meetings, terminations, and investigations.
• Maintains compliance with federal, state, and local employment laws and regulations and recommends best practices; reviews policies and procedures to maintain compliance.
• Process all locations bi-weekly payrolls.
• Draft and distribute payroll notifications to employees and Administrators regarding payroll changes, adjustments, and variances.
• Discuss payroll variances with employees and Administrators in a supportive and open fashion.
• Conducts audits of payroll, benefits or other HR programs and recommends corrective action.
• Collaborates with site Administration to validate hours during pay period of employees.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Assists or prepares correspondence as requested.
• Prepares new-employee files. Files documents into appropriate employee files.
• Handles employment-related inquiries that are related to payroll and possibly benefits.
• Administer health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Reconciles benefits statements.
• Performs customer service functions by answering employee requests and questions.
• Maintains spreadsheets as needed for both HR and non-HR related topics.
• Arranges company events to take place outside of the workplace, such as holiday parties, community service events and staff appreciation events.
• Is prepared to assist in the maintenance of office and other supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Participates and assists in employee events, including the set-up, break-down and running of an event.
• Executing special projects as necessary and administrative tasks as needed.
• Performs other duties as assigned.

Physical Job Requirements:
• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at a time
• Working conditions are normally conducted in a typical interior/office work environment
• Travel may be required.

12/07/2022

Minimum Qualifications: Must be at least a high school graduate or equivale
General Requirements: Minnesota Greenleaf Assisted Living facility is seeking a head cook to provide nutritious, delicious, homemade meals for the residents. The head cook must be compassionate, respectful, patient, and possess a sincere desire to enhance the quality of life for the people whom they serve and their families.

Design, develop and train cooking staff on nutritious, home cooked, delicious meals.

Strong knowledge of cooking and baking skills.

Ability to operate kitchen equipment safely.

Training or experience in cooking for large groups.

Ability to train and develop other cooks to ensure they have a strong working knowledge of standards of food preparation and serving and kitchen procedures

Ability to develop and maintain a clear and concise recipe books.

Ability to develop monthly menus for meals and snacks.

Ability to order and organize food supplies for the scheduled menu and baking items.

Develop and management cook staff schedule.

Directly supervise cook staff members.

Oversight of employee discipline, feedback, and performance.

Organize, prepare, and oversee food and beverages for special events.

Implement, maintain, and manage a clean, organized kitchen.

Must be able to read and write English at an average adult level. Employee must be respectful and considerate and able to communicate in English clearly in person and over the phone.

Ability to work well with other people

Employee must be able to push, pull, and lift 50 lbs of weight without risk of injury.

Employee must pass background check prior to providing cares.

Employee must work holidays and every other weekend.

Employee must be flexible and willing to adapt to changing situations in a professional manner.

The employee must be neat, clean, and adhere to the to***co free policy.

Dress Requirements: See Employee Policy & Procedure Manual See

Employee must arrive for work on time and is ready to work at the time of the start of the shift. Follows meal/break guidelines.

Employee must follow MN Greenleaf policies and procedures.

Employee must be efficient and well organized.

Employee must take ownership of their job duty checklist.

The employee conducts oneself in a professional matter.

The employee actively participates and supports organizational initiatives.

Required Skills/ Responsibilities:

Prepare and serve nutritious, freshly prepared meals and snacks for 70+ residents.

Prepare breakfast as requested by residents.

Prepare breakfast ala carte as requested by clients.

Set the table for morning coffee and noon dinner.

Prepare dinner and supper per 5- week menu plan.

Design, develop and train cooking staff on nutritious, home cooked, delicious meals.

Train and develop cooking staff to ensure they have a strong working knowledge of standards of food preparation and serving and kitchen procedures.

Develop and maintain a clear and concise recipe books.

Develop monthly menus for meals and snacks.

Order and organize food supplies for the scheduled menu and baking items.

Have snack ready for morning and afternoon coffee.

Prepare meals in accordance with residents’ diets: diabetic, low salt, etc.

Wash dishes and clean up after meals.

Keep kitchen neat and orderly.

Coordinate meals and snacks according to number of residents and guests.

Keep refrigerator and freezer clean and orderly (date all items, and monitor dates).

Keep all opened food in sealed air tight containers (flour, sugar, etc.)

Daily log temperatures of refrigerators and freezers.

Daily log temperatures of foods.

Daily check food supply and keep a list of needed items, preparing list of required groceries weekly.

Keep all foods 2” off the floor.

Comply with all Minnesota Department of Health Requirements.

Develop and management cook staff schedule.

Directly supervise cook staff members.

Oversight of employee discipline, feedback, and performance.

Leave instructions for evening staff for dinner preparation and baking.

Leave instructions for overnight staff for prep cooking and baking needs.

Plan holiday meals, theme day meals and special snacks as needed and as requested by the Administration.

Organize, prepare, and oversee food and beverages for special events.

Set-up additional snack items for meetings if needed.

Bake cookies, bars and breads as needed.

Attend instructional seminars/ courses and staff meetings as requested by the Administrator.

Report the amount spent each week on groceries to Administrator.

With approval from the Administrator, shop for groceries.

Train assistant cooks according to Serve-Safe guidelines.

Operate kitchen equipment safely.

Perform all duties that have been detailed on the “Cook Shift Duties” schedule.

Perform all other responsibilities as assigned by the Customer Service Coordinator or Administrator.

Northern Oaks Senior Living

01/05/2023

01/03/2023

01/03/2023

01/03/2023

01/03/2023

01/03/2023

01/03/2023

01/03/2023

12/07/2022

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