Extra Mile Billing

Extra Mile Billing Billing support, forensic billing, tech & management consulting for pediatric, speech, physical, and occupational therapy practices.

Being the expert in your field shouldn’t mean getting buried under a mountain of administrative weight. It’s easy to fal...
03/16/2026

Being the expert in your field shouldn’t mean getting buried under a mountain of administrative weight. It’s easy to fall into the ‘Technician Trap’: where the hours you once spent helping patients are now swallowed by claims and authorizations. You deserve to focus on the work that matters most while knowing your practice's health is being cared for with the same attention you give your patients.

When you delegate the heavy lifting of billing and revenue, you step back into your role as a healer and a leader. We’re here to handle those persistent details and recoveries so you can find your way back to why you started this journey in the first place. Growth happens one small win at a time, and we’d love to help you get there. Give us a call at +1 (561) 941-9770. 🌿

It’s so easy to get caught up in the daily clinician work that you forget you’re also a business owner. Shifting from th...
03/13/2026

It’s so easy to get caught up in the daily clinician work that you forget you’re also a business owner. Shifting from therapist to CEO isn’t about working harder: it’s about moving toward leadership and design. When you step back from doing everything yourself, you finally give your practice the space it needs to truly breathe and grow.

The key is building simple, repeatable systems for things like intake and billing. By blocking out time for strategy, you move away from the "technician trap" and toward a sustainable future. Listen to the newest episode on the SPOT Growth podcast!

Sometimes making room for the right patients means letting go of the wrong insurance payers. Dropping high-headache cont...
03/12/2026

Sometimes making room for the right patients means letting go of the wrong insurance payers. Dropping high-headache contracts allows you to focus on your best patients and sustainable growth. 🌿

Ready to audit? Give us a call at +1 (561) 941-9770.

If payments feel slow, it’s usually not “the payer.” It’s a few small bottlenecks stacking up: and the good news is you ...
03/09/2026

If payments feel slow, it’s usually not “the payer.” It’s a few small bottlenecks stacking up: and the good news is you can tighten them quickly.

Three common ones we see in therapy billing:
1) Auth gaps (visits get used up, or the new auth isn’t on file before the next appointment)
2) Eligibility misses (inactive plans, wrong payer, or benefits not rechecked after changes)
3) Denial follow-up delays (no clear owner, no timeline, no second touch)

If you want help finding what’s slowing your cash flow and setting up a clean weekly rhythm, message us or visit https://www.extramilebilling.com/.

Exciting news this week! The extension of telehealth flexibilities through December 2027, known as the Telehealth Stabil...
03/06/2026

Exciting news this week! The extension of telehealth flexibilities through December 2027, known as the Telehealth Stability Win (HR 7148), provides a clear path forward for therapy clinics and healthcare providers. This stability allows you to continue offering virtual services without the immediate worry of shifting regulations, ensuring that Medicaid and private insurance patients maintain access to essential care.

Extra Mile Billing is here to help you navigate these transitions by managing your revenue cycle and authorization workflows with persistent attention to detail. We handle the billing complexities so you can focus on building a resilient practice that thrives in this evolving landscape. Learn more about our supportive approach at https://www.extramilebilling.com/.

It feels like a "Humana denial cycle" sometimes, doesn't it? When we see the same denials over and over, we often realiz...
03/04/2026

It feels like a "Humana denial cycle" sometimes, doesn't it? When we see the same denials over and over, we often realize it's not just an insurance problem: it's a process problem. Fixing a single claim gets you paid once, but fixing the process gets you paid forever.

We’ve found 7 simple fixes that turn those rejections into payments.Click here to read more: https://www.extramilebilling.com/all-resources/2026/3/2/humana-denials-7-fixes-that-stop-claim-rejections-for-therapy-clinics

You deserve a billing system that flows with your practice, so you can stop stressing over paperwork and refocus on your clinic’s growth and your patients. 🌿

If you feel like your therapy practice only grows when you work harder… that’s the technician trap.More visits. More not...
03/02/2026

If you feel like your therapy practice only grows when you work harder… that’s the technician trap.

More visits. More notes. More fires.
But not always more profit (or peace).

Value-optimized growth is different:
• Clean claims + clean follow-up so you keep what you earn
• Fewer preventable denials and rework
• Authorization + documentation workflows that don’t live in your head
• Real visibility into what’s paid, what’s pending, and what’s stuck

You don’t need to chase volume to build a stable practice.
You need a revenue cycle that’s steady, predictable, and built around the care you actually want to provide. 🌿

If you want a quick second set of eyes on where revenue is leaking, we’re here.

Transitioning from a therapist to a clinic owner is one of the biggest shifts you’ll ever make.Many SLP, OT, and PT owne...
02/27/2026

Transitioning from a therapist to a clinic owner is one of the biggest shifts you’ll ever make.

Many SLP, OT, and PT owners find themselves stuck in what we call the “Technician Trap.” You’re excellent at what you do, so you end up doing everything yourself. But staying in the weeds of daily tasks often leads to burnout and keeps your practice from growing.

In our latest podcast episode, "From Therapist to CEO: How SPOT Clinic Owners Escape the Technician Trap," we talk about how to move from working in your business to working on it. It’s about building the systems and the team that allow you to step back and focus on your vision.

Strengthening your role as a manager means creating repeatable processes. Strengthening your role as an entrepreneur means setting the direction for your practice's long-term health.

Delegating isn't about finding someone who does it perfectly: it's about creating a process where others can succeed, freeing you up to lead.

You can listen to the full episode now to learn more about escaping the trap and finding your rhythm as a CEO.

(561)941-9770 🌿
www.extramilebilling.com

Running a therapy practice often feels like juggling a dozen tasks at once. Between helping your Medicaid patients reach...
02/26/2026

Running a therapy practice often feels like juggling a dozen tasks at once. Between helping your Medicaid patients reach their goals and managing the daily schedule, the "60-day rule" for overpayments can feel like just another weight on your shoulders. It’s a lot to carry when you’re already giving so much to your community.

Forensic billing is our way of helping you lighten that load. Instead of worrying about potential clawbacks or missed deadlines, we look back through your billing history to identify any discrepancies early. This proactive check keeps you compliant with Medicaid requirements and gives you the peace of mind to focus on the moments that actually matter in your clinic. 🌿

We believe your practice deserves to feel secure and supported. Taking these small, intentional steps now helps protect the progress you’ve built for the long term.

Florida’s HB 1453 is bringing a closer look at Medicaid documentation, and we know that retrospective audits can feel pr...
02/23/2026

Florida’s HB 1453 is bringing a closer look at Medicaid documentation, and we know that retrospective audits can feel pretty daunting when you’re already managing a busy practice. It’s one more thing on an already full plate, and we know how much you care about getting it right for your patients and your team.

The best way to stay protected is to make sure your documentation is audit-proof from the start. Your notes are your first and strongest line of defense, and catching those small gaps now: before the state does: is the key to keeping the revenue you’ve earned. It’s about having peace of mind that your focus can stay where it belongs: on the people you serve.

We’re here to help you shore up those files and find a little more ease in your day. You don’t have to handle the complexities of Medicaid billing alone. If you want a second pair of eyes on your documentation, give us a shout at (561)941-9770. 🌿

Delegation for SanityYour weekends shouldn't be spent chasing insurance or untangling authorization dates. You opened yo...
02/23/2026

Delegation for Sanity

Your weekends shouldn't be spent chasing insurance or untangling authorization dates. You opened your practice to help people, not to become a full-time billing administrator.

When practice owners feel overwhelmed by the weight of paperwork, we recommend handing off one specific task first: Authorization Management.

Authorizations are a constant mental load. Tracking Medicaid eligibility, expiration dates, and units is a major "time-leak." By delegating this, you aren't just moving a task: you're reclaiming the headspace to focus on your patients and your family.

At Extra Mile Billing, we take that weight off your shoulders. We track the dates and handle submissions so you can actually enjoy your time off. You don’t have to do it alone. Your practice and your sanity deserve that support.

Let’s get your weekends back.

(561) 941-9770

The recent updates to Florida’s SB 1758 and the iBudget waiver are such an important step for our pediatric therapy comm...
02/20/2026

The recent updates to Florida’s SB 1758 and the iBudget waiver are such an important step for our pediatric therapy community. By working to shorten the waitlist and rolling out updated pediatric standards, these changes are designed to help more kids get the personalized care they need. We know keeping up with legislative shifts can feel a bit overwhelming, but it’s all about creating a smoother, more supportive path for both families and providers.

As you start navigating these new Medicaid requirements, please know that we see the incredible heart you put into your practice every day. We’re here to take the administrative weight off your shoulders: handling the authorizations and billing details: so you can stay present for the small wins and big milestones in your clinic. We’re so proud to walk alongside the therapists who go the extra mile for Florida’s families.

Address

Jupiter, FL
33418

Website

Alerts

Be the first to know and let us send you an email when Extra Mile Billing posts news and promotions. Your email address will not be used for any other purpose, and you can unsubscribe at any time.

Contact The Practice

Send a message to Extra Mile Billing:

Shortcuts

Share

Share on Facebook Share on Twitter Share on LinkedIn
Share on Pinterest Share on Reddit Share via Email
Share on WhatsApp Share on Instagram Share on Telegram

Category