11/03/2025
We are seeking a detail-oriented and organized Office Assistant to support our administrative team. This role involves managing daily office operations, providing exceptional customer service, and ensuring smooth communication across departments. The ideal candidate will have strong computer skills, office management experience, and the ability to multitask efficiently in a fast-paced environment.
Duties
Answer multi-line phone systems with professionalism and courtesy, demonstrating excellent phone etiquette
Manage front desk responsibilities, including greeting visitors and directing calls
Perform data entry and maintain accurate filing systems using digital tools like Google Workspace and Microsoft Office
Assist with calendar management and scheduling appointments or meetings
Handle correspondence, proofreading documents, and preparing reports as needed
Support bookkeeping tasks
Provide customer support via phone, email, or in person, ensuring positive interactions
Manage office supplies inventory and coordinate office management tasks
Support administrative projects such as document organization, proofreading, and data entry tasks
Perform clerical duties including filing, photocopying, and maintaining organized records
Qualifications
Proven office experience with strong organizational skills and attention to detail
Excellent written and verbal communication skills; bilingual abilities are advantageous
Familiarity with multi-line phone systems and front desk operations
Strong typing skills with high accuracy; capable of managing time effectively
Previous administrative or clerical experience in a professional setting is preferred
Knowledge of office management practices and customer service excellence
Ability to handle multiple tasks efficiently while maintaining professionalism and confidentiality
This position offers an engaging work environment where organizational skills and customer service expertise are valued. The Office Assistant plays a vital role in ensuring the smooth operation of daily activities within our organization.
To apply please go to www.embracingheartshealthcare.com
