01/02/2023
Procrastination – the act of delaying something that must or should be done; often because it is unpleasant or boring. At times we can all be guilty of it, and I must admit to being a champion (especially administration tasks). The reason I have not written on this page for a long time is, you guessed it, procrastination. We know it is not good for us as it can lead to anxiety and stress, but we still do it. When we procrastinate the task can get bigger, more complex or more urgent or it can certainly seem that way because we begin to feel the pressure to complete the task. There are many reasons that cause us to procrastinate, and these can change from task to task depending on the task and circumstances. There is no set pattern. I am going to list just some (I have been and am still guilty of most of them at different times) and offer some ways to combat it but it is by no means a comprehensive list.
Firstly, the reasons (which ones can you identify with?) – lack of confidence and self-belief, lack of self-discipline, finding better things to do with your time, anxiety, fear (particularly of criticism or failure), trying to multitask too many things, Feeling overwhelmed by your perception of the size and complexity of the task, perfectionism, lack of motivation, not liking or wanting to do the task, feeling it is too much effort, not knowing what your goals are, distractions, poor time-management, depression, ADHD and finally rebellion – most of us do not like being told what to do or being reminded that we need to do something.
Dealing with the problem of procrastination isn’t always easy but the following are some useful tips for overcoming it.
1) Identify the reason – sometimes knowing exactly what the problem is will help as you can do some positive self-talk to build up motivation.
2) Belief in yourself and your ability – remind yourself when you have successfully completed similar tasks.
3) Plan and prepare the task – Set clear goals and realistic deadlines, break it down into small manageable chunks (this makes the task look more achievable), prioritise tasks and sub-tasks. Do the more onerous or complex tasks when you have most time and energy and you are feeling positive and confident. Make sure you have everything you need to do the task before you start.
4) Don’t over-estimate or under-estimate tasks and sub-tasks. Allow yourself adequate time to complete. Factor in some time for disturbances or delays.
5) Schedule breaks for refreshment and rest. You will be more effective for it. Have a time for switching off at the end of the day to relax. If you are feeling stress, tired or jaded take a short break away from the task. You will feel better and more motivated for it.
6) Try to make the task more enjoyable – some people like to work to relaxing music.
7) Commit to a set time to do the task and stick to it.
8) Make sure your environment is right with no disturbances or distractions (where possible). That may mean no TV, Phone, Internet, social media, etc.
9) Forget perfectionism – it is not realistic or achievable. Aim for excellence or done and good enough. Allow yourself to make some mistakes as long as they are few in number and small.
10) Remember it is OK to ask for help and advice if you are stuck or unsure. Do it when you need to – it may save time and effort and avoid mistakes.
11) Avoid multitasking. Trying to do too many things at the same time causes a loss of focus and creates distractions, anxiety and stress. Don’t take on extra tasks because you feel you should. When asked to do things there are 4 possible answers – Yes, I can do that, No, I can’t do that, maybe I can do that (but it may be a while or may not actually be possible) and YOU MUST BE JOKING – ARE YOU SERIOUSLY EXPECTING ME TO DO THAT?
12) If you are a person of faith – Pray for inspiration, guidance, motivation, energy etc.
13) Congratulate yourself on successfully completing a task or sub-task.
14) Promise yourself a treat of some sort on completion of task or sub-task. It can be as simple as a nice cup of coffee or bar of chocolate or a day off to enjoy yourself.
Overcoming procrastination is often a case of self-discipline, which we can all lack from time to time, and can be the hardest part but with the right attitude it can be done. I hope this article as be useful and encouraging for you.